Reservation and billing software for retreat centers
You run the center. We run the software.
Reservations, meals, meeting rooms, invoices and payments for retreat centers that host groups. We bring your bookings over from your current system. You pay nothing until you switch.
You
Host the groups. Cook the meals. Run the halls.
Us
The reservation system, the hosting, the migration, and the support. Report a bug from any screen and a person you can name fixes it.
In daily use at our first center
- guest rooms
- 67
- buildings
- 10
- group events a year
- 300+
Switching
You don't switch. You overlap.
We bring your bookings over
Bookings, rooms, rates and contacts from your current system, loaded by us. No charge.
You run both until you're ready
Your staff learn it on real events while the old system stays live and in charge. After a few weeks of overlap, our first center was ready to leave its old system behind.
You pay nothing until you switch
Choose your switching day. Your subscription starts then, not a day before.
What it does
Rooms, meals, halls and invoices in one place.
Calendar and rooms
Who is on the grounds on any date, with no double-bookings.
Meals and meeting spaces
Kitchen counts and hall setups straight from the bookings.
Invoices, deposits and refunds
Bill the group or each guest, with a clean history of every change.
Registration and guest forms
Public sign-up pages and guest-detail forms, so nobody retypes.
Housekeeping and front desk
Turnover and check-out boards on a tablet at the desk or in the hall.
Reports
Daily and weekly overviews, rosters, arrivals, revenue.
…and about 40 more, from waitlists to donations to a staff assistant. See the full list.
What's different
Built for the daily work.
- Kitchen counts come from the bookings. Nobody retypes a meal sheet.
- Housekeeping and the front desk get their own tablet boards.
- Agreements and schedules generate from your templates, as PDF or Word.
- Bill the group or every guest. Deposits, refunds and credits leave a trail you can show an auditor.
- Ask the assistant who arrives Friday or what an account owes. It looks up your records without changing them.
Price
$275a month for the next three centers.
Founding rate. Whole team, every feature, no per-booking fees. What's included.
- First center In daily use
- Seat 1 Open $275 a month
- Seat 2 Open $275 a month
- Seat 3 Open $275 a month
Who's behind it
Built and supported by Jason
After years as a lead software developer at Hulu and Disney+, I built Retreat Keeper alongside a working retreat center, one feature at a time, with the staff who use it every day. Your staff get the same: when they need something changed, they ask from the screen they're on, and it reaches the person who built it.